Event Pricing and Deadlines

2019 Event pricing

We have a “pay what you can” model for weekend passes. This means that we want EVERYONE to attend, while still running an event that allows us to have top quality venues, music, and instructors. There are 15 subsidized passes initially available, and after that each “Benefactor” attendee will sponsor another subsidized pass.

To encourage people to register early, there will be three drawings for passes during 2018. You need to have registered and paid before the drawing cutoff to be entered in each of the subsequent drawings. This means that if you register early enough, you have multiple chances to have the price of your pass refunded and attend for free.

If you want to attend, but money is an issue – consider VOLUNTEERING! There is a place to mark interest on the registration form.

Item Price Details
Full Weekend: Flash Pass $99 There are were 10 of these, and they disappeared pretty fast.
Full Weekend: Subsidized
(Need a little help from my friends)
$100 If you are a student, or otherwise tight on money -- come on down! We are happy to have you.

This price level is supported by benefactors and may go out of stock if subsidized registrations meet or exceed benefactor registrations.
Full Weekend: Standard Pricing $120 This price is the standard break even price for attendees that helps us pay for instructors, venues, bands, and DJs.
Full Weekend: Benefactor $140 If you can afford a few extra dollars, this subsidizes the "discount" rate above that allows more attendees to register at a lower price.
Dance Pass
(Opens November 30)
$65 All the dances, none of the classes.

Quantities may be limited if Full Weekend is approaching or already at capacity, so don't wait.
Single Day Class Pass
(Opens November 30)
$50 One day of classes, no dances.

Quantities may be limited if Full Weekend is approaching or already at capacity, so don't wait. Classes sold out last year, so these were pulled.
Add-on: T-shirt $17 T-shirt price before the production order is placed with screen printer.
$20 At-the-door T-shirt price. Very limited quantities available.
Pass transfers $5 This helps with the overhead of processing transfers.

Note: Dance passes and single day class passes may become unavailable if advance registrations exceed a certain level.

At-the-Door Pricing

At the Door pricing will be announced at a later date.

Some at-the-door options may become unavailable if advance registrations exceed a certain level.

In 2018, classes sold out, so this is a real possibility.

Deadlines and Important Dates

Date Milestone
Thu, November 8 Registration opens for Weekend Passes.

Classes sold out last year, so don't wait.
Mon, November 12 Paid registations that are completed by 11:59:59 pm Pacific are eligible for the 1st and subsequent free pass drawings.

There will be additional drawings. Eligibility is cumulative, so earlier registrations have more chances.
Fri, November 30 Registration opens for Dance Passes and Single Day Class-Only passes.

Quantities may be limited if Full Weekend is approaching or already at capacity.
Tue, January 1 Last day to order shirts at regular price.

Last guaranteed day that you can order a shirt.
Wed, January 2 Shirt prices increase to at-the-door prices. Shirt production order submitted to screen printer. Starting January 2, shirt availability is not guaranteed. We will only be ordering a small quantity of shirts beyond those already ordered by attendees, so when the small extra inventory is gone, it is gone.
Wed, January 9 Absolute last day to request housing.

NOTE: Housing may close earlier if it is oversubscribed, so register, complete payment and get your housing request in as early as possible to secure your spot. Make sure your travel buddies do the same.
Wed, January 9 Last day to complete pass transfers

(This gives us two days to get a registration code to the pass recipient and for them to register before registration closes).
Fri, January 11 Last day to register online.

Last day to edit your booking.

Last day to add Sunday lunch to your booking.